What is a Scannable Resume?

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Did you know that some companies want a scannable resume? 

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What is a Scannable Résumé?

A scannable résumé can be viewed by a computer using the latest document imaging technology (know as optical character recognition, or OCR), allowing employers to store résumés in databases and search through many applicants electronically. As a personal summary of your professional history and qualifications, a scannable résumé is the same as a traditional résumé. Scannable résumé includes information about your goals, education, work experience, activities, honors, and any special skills you might have. If you already have a traditional résumé, you can create a scannable by modifying the traditional one for scanning.

The two most important elements of a scannable résumé are keywords and formatting.

Keywords

Just below your name, create a Keyword section (like the other sections in your résumé: Education, Experience, etc.). List discipline-unique words and phrases potential employers can search for in the résumé database. For example, keywords for a business professional might include the following.

  • Leadership skills
  • Ethics
  • Finance
  • Teamwork
  • Marketing
  • Total quality management

Keywords for a computer programmer would include software applications and programming languages s/he has used.

  • C++
  • Java
  • Flash
  • CSS
  • XHTML

Formatting

Keep in mind that the first reader of your scannable résumé will be a computer, not a human. A fancy format pleasing to the human eye may confuse OCR scanners. Using simple format and font/typestyle decreases the likelihood that scanners will misread your résumé.

For example, use one common font (such as Times New Roman) throughout your résumé. Rather than increasing the size of the font to indicate section headings, use spacing to break up your Keyword, Education, Experience sections. Avoid using bullets, tables, and visuals in scannable résumé. Instead, use dashes, left-justified text, and simple spacing to format your document.

 

Source: Introduction // Purdue Writing Lab Links to an external site.